Wedding Decoration & Rental Checklist

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Are you overwhelmed with wedding planning yet? If you’re hosting your wedding reception at a reception hall or a hotel, you probably won’t have as much to think about as having your wedding being in an empty space, a blank canvas. Here, I’ve created a list of wedding decoration & rental checklist to hopefully help remind you of some of the details you might be missing.

Printable version at the bottom. Scroll down!

Wedding Ceremony Decorations

  • Welcome sign/ “Unplugged Ceremony” sign with flowers
  • Seating or ceremony instructions sign
  • Easels for signs
  • Reserved signs on the first row of chairs for family members
  • Aisle (chair/pew) markers if not fresh flowers
  • Aisle runner or carpet
  • Ceremony arch or backdrop: structure, fabric
  • Canopy, chuppah or mandap
  • Other religious ceremony necessities
  • Table & tablecloth, chair for signing documents
  • Unity candle or sand ceremony accessories
  • Bubble, petals, confetti or rice (if venue allows)

Wedding Cocktail Hour Decorations

  • Cocktail table
  • Decoration or flowers or cocktail tables
  • Candles for cocktail tables
  • Sign & easy for the bar
  • Cocktail napkins
  • Lounge: sofa & coffee table rental
  • Backdrop for entertainers
  • Bars & racks rental
  • Barware, glassware & accessories

Wedding Reception Decorations

  • Welcome sign & easel
  • Welcome table, linen, decorations & flowers
  • Card box & sign
  • Guestbook & sign
  • Place card table, linen, decorations & flowers
  • Seating chart printing or rental and decorations & flowers
  • Guest dinner tables & chairs
  • Table linens, napkins, runners, overlays, chair covers & sashes
  • Centerpieces decorations flowers &candles
  • Sweetheart table, linen, decorations & flowers, backdrop & lighting
  • Love seat or bride & groom throne chairs
  • Room lighting
  • Dance floor, lighting & floor monogram
  • DJ or band backdrop & stage
  • Photobooth rental, decorations & props
  • Table number rentals (or printed with other stationery)
  • Charger plates
  • Dishware
  • Silverware
  • Glassware
  • Cake table, linen & decorations or flowers
  • Dessert, sweet table, linens & decorations
  • Favors table & linen if not on chargers
  • Bathroom baskets, accessories & decorations

Download free pdf version of this Decorations & Rentals Checklist by clicking below!

xox-Caryn

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Wedding Decorations Rentals Checklist

Hope you enjoyed this post! I would love to discuss your upcoming wedding and how my team and I can make it absolutely beautiful and stress-free for you. Reach out and let’s chat!